DSO Event Proposal Form

This form must be submitted at least two weeks (10 business days) prior to the proposed date of the event.* Once submitted, the event will be reviewed within 2-4 business days. If denied, students will be given feedback, and offered the opportunity to re-submit.

* Please note the following:

Conferences must be submitted for approval at least one semester in advance via the Student Conference Proposal Form.
Competitions must be submitted for approval at least three weeks before any marketing begins via the Competition Approval Form.

Event Organizer Information

Name of the Organization Hosting the Event*

Event Co-Hosts

Please list any groups that will be collaborating on or co-hosting this event.

Name of Event Contact/Primary Organizer*

Contact Email*

Event Overview

Event Title/Name*

Event Description*

Please briefly describe the event.

What are the objectives of the event and how do they align with your organization's mission?*

How do you plan to assess or measure the success of your event?*

All post-event assessments are required no later than one-week following the event. Example, if your event is held on Tuesday at 6pm, your post-event assessment is due to the Division by the following Tuesday at 6pm

Event Details

Event Type*

Select the option that most closely applies.

Event Date and Time*

Ex. September 30, 11:30am-1pm.

Event Location(s)*

If multiple spaces are needed, please describe in detail what each space will be utilized for.

Have you submitted a space reservation request for the event?*

Wharton scheduling and room reservations: Room Request Form

Yes
No

Will there be any speakers or panelists at the event?*

Yes
No

Have you submitted your speakers for approval?*

Speakers should be submitted here: Speaker Request System

Yes
No

Who do you expect to attend the event?*

Check all that apply.

Wharton undergrads
Other Penn students
MBAs
Alumni
Faculty
Staff
Wharton Dean
Wharton Undergraduate Vice Dean
Other

How many people do you expect to attend the event?*

Make sure to include guest speakers in addition to attendees.

Will food or beverages be served at the event?*

Yes
No

What vendor do you plan to use?

You can find a list of preferred caterers here.

Will you need supplies ordered for this event? If yes, please list below:

Estimated Costs

Please provide an itemized budget projection for your event.

Reminder: Meals for student events must adhere to the limits of $25 (breakfast/lunch), $45 (dinner) per person.

Notes or additional comments (optional)

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