Policies and Resources for Student Organizations

Leaders of student organizations should review the information about expectations and policy violations below.

Expectations for Recognized Student Organizations

All recognized student clubs and business fraternities are expected to do the following:

  • Know and follow the policies linked to on this page.
  • Have all presidents and treasurers complete the Wharton Undergraduate Club Leader Training on Canvas.
  • Have all presidents attend the Wharton Club Leadership Summit.
  • Post all events on CampusGroups.
  • Maintain active membership lists on CampusGroups.
  • Maintain up-to-date organization websites.

In addition, recognized student clubs are expected to know and follow all Wharton Council policies.

Policy Violations

Policy violations will be addressed through a student-group accountability process beginning with a conversation between organization leaders and Division staff. Failure to follow policies can result in freezing of Wharton Council and non-Wharton Council funds for 3 months to a full semester (excluding summer months). Information about the violations and resulting penalties will also be shared with Wharton Council and the Office of Student Affairs.

Financial

Apparel and Branded Merchandise (purchasing)
Club Funding and Spending Policies
Corporate Sponsorship and Solicitation
Contracts and Legal Agreements
Independent Contractors
Fees for Services and Profit Sharing
Fundraising for Non-University Charities
Purchase Orders
Reimbursements

Club Operations

Club Recognition
Club Registration
General Body Membership Policies
Member Recruitment Policies

Events

Business Fraternity Rush Events
Competition Prize Policy
Equipment and Branded Materials (to borrow)
Hiring Performers or Other Independent Contractors
Media Relations and Press Releases
Package Storage for Events
Photography/Videography
Retreats, Treks, and Social Events
Speaker Approvals
Use of Penn Facilities
Wharton Room Reservations

Communications & Technology

Club Email Accounts and Mailing Lists
LCD Monitors (Life at Wharton)
Poster and Banner Policy
Social Media Policies for Student Organizations
Use of Wharton Name/Marks by Student Organizations

Other

Alcohol and Drug Policy
Antihazing Regulations
Code of Student Conduct
Group Study Rooms (GSRs)
Guidelines on Open Expression
Trips Sponsored by Student Clubs

Resources & Forms

Wharton CampusGroups
Penn Clubs
Penn Office of Student Affairs
Wharton Room Reservation Form
Speaker Approval Form
Career Readiness Event Funding Application
Club Trip Registration Form
Conference and Competition Approval Form
PO Request Form
Package Storage Request
Exception Request Form